OUR RESPONSIBILITIES
We are a fully serviced function venue. Subject to the terms of this Agreement, we will
provide to you the selected venue/room, between the stated start and finish times,
together with the agreed catering, beverages, staffing and equipment as indicated on
the Contract.
CONTRACT PRICE AND EXPENDITURE
Fees and prices are as displayed on our booking request form (£150 refundable-deposit and £30 room hire fee). Any subsequent
requests for goods or services may be added to be paid in full no later than 7 days after the booking.
YOUR RESPONSIBILITIES
To ensure the venue is respected, the hirer is responsible for:
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The behaviour of the guests at all times,
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Ensuring the safety of the guests and ensuring the hirer’s guests conduct
themselves so as not to expose themselves to risk of harm.
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Ensuring the venue facilities and equipment are not left abused or in a damaged
condition.
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Ensuring the function (and any packing down that must be done) finishes within
the designated venue hire period and that any decorations and hire equipment
are removed at the conclusion of the function.
Any use of other areas such as the kitchen or back garden must be left as found prior to your event.
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Any damage to the venue property incurred during the hire period is to the cost
of the hirer.
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Any lost, broken or missing equipment will be charged at a replacement cost and
is to the cost of the hirer.
HEALTH AND SAFETY
Under the Health and Safety regulations we are required to exercise our obligations to
keep others and ourselves safe from harm. Prior to and /or on arrival our staff will
provide our Health and Safety induction brief. As the person organising this event, for
your company YOU are the person responsible for ensuring your onsite representatives
(and any sub-contractors) are also made aware of these obligations. Your main contact
person on premise, is then responsible for ensuring all your guests/delegates are aware
of the Health & Safety Policy, hazards and evacuation processes. We may end your
function before the function end time in the case of an emergency, or if there is a case
of serious disorder, or where you materially breach any of your obligations under this
agreement.
YOU MAY PROVIDE CERTAIN EQUIPMENT AND MATERIALS
You will be responsible for the delivery, collection, safety, insurance of, any damage or
loss caused by any equipment, materials or facilities you bring to The Venue. You will
not bring into The Venue or permit or allow to be brought into The Venue, dangerous or
hazardous substances, or objects of such weight that may cause overloading or strain to
the flooring or walls of The Venue. Nor may you add to, alter, or attach equipment,
fixtures or fittings to The Venue (including stands and other structures) without prior
written consent. Use of smoke or dry ice machines are prohibited unless previously
arranged.
SUPPLY OF ALCOHOL
The Venue has a premises license and trained bar staff. Intoxicated people are not
permitted on the licensed premises. It is an offence to allow persons to become
intoxicated at our venue. It is also an offence to serve an intoxicated person.
Accordingly, intoxicated people will be asked to leave. Passports, Driver’s Licences
and PASS approved cards are the only types of ID that we can accept. If a
patron looks under 25, they may need to provide proof of age. Snacks, Alcoholic and Non-Alcoholic drinks and free drinking water are available at all times.
DISRUPTIVE OR INTOXICATED PERSONS
We may require any persons who are intoxicated, violent, quarrelsome, insulting or
disorderly (or persons who are likely to become so), or any persons causing a nuisance
to other persons at The Venue, to leave the premises.
FEE’S AND PAYMENT
We reserve the right to request a deposit and/or a refundable bond at our complete
discretion. Full payment of the total venue and equipment hire charge is required at
least seven (7) days after booking. We reserve the right to charge an administration
fee on all accounts which are not settled and require attention. Payment is currently
accepted by cash or bank transfer (details provided on request).
REFUNDABLE DEPOSIT
We reserve the right to keep your deposit if these terms and conditions are not upheld.
If these terms and conditions are upheld you will be able to collect your deposit in cash from the bar during our open hours (Displayed on our social media platforms and in person).
Any concerns with this, please don't hesitate to contact us via phone, email or letter.
BOOKING CONFIRMATION
No booking is confirmed until we notify you by email that we have received payment of room hire/deposit and that you are in our diary.
Until such time as a booking is confirmed, the venue will be
available for hire by third parties during the Hire Period (or part thereof). In the event
that a third party wishes to hire the venue during the hire period (or part thereof) before
your booking has been confirmed, we will use reasonable endeavours to contact you to
request that you provide us with payment of room hire/deposit.
CANCELLATION
All cancellations must be received in writing and the following terms are applicable;
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Until 7 prior notice; We are required to take a cancellation fee at the value
of the room hire fee of £30 and any equipment hire charge.
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Less than 7 days’ notice; We are required to take a cancellation fee at the value
of the room hire fee of £30, the £150 deposit and any equipment hire charge.
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We, at our discretion may waive part of the cancellation fee if the venue is
rebooked.
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Catering charges may also be payable, subject to the terms and conditions
agreed with the caterer.
CANCELLATION AND TERMINATION BY US
We may cancel your booking and thereby terminate this agreement at any time when
incidents occur which are deemed outside our control and effect the venues ability to
provide the services for which it was contracted to. Any deposits paid will be refunded
to you. However, should we cancel or stop the event for any of the following reasons, no
deposits will be refunded. If you, your guests or any other persons permitted entry into
The Venue by you or someone on your behalf do not comply with any of the conditions,
requirements or restrictions referred to in this contract. If you materially breach this
agreement
CANCELLATION AND TERMINATION BY YOU
If for any reason other than due to the default of our company, any expenses and fees
incurred by us will be properly chargeable. Tentative bookings not confirmed in writing
within 10 days of the initial enquiry, may be released at our discretion.
YOUR LIABILITY
You will be liable for all liabilities, losses and costs which we may incur directly or
indirectly as a result of a breach by you of this agreement, your actions or equipment or
the actions or equipment of any of your guests or any persons permitted entry in the
venue by you or someone on your behalf, including the death of or injury to any person
and the damage to any property (including property owned by the venue). To the
maximum extent permitted by law, we will not be liable to you or your guests or any
other persons permitted entry into the venue by you or by someone on your behalf, for
any loss, cost, injury or damage suffered or incurred by you or such other person in
connection with or arising out of:
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Any act, omission, error, default or delay by our employees, agents or
subcontractors.
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Any cause beyond our reasonable control or
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Any act or omission by you or any other third party; except to the extent that such
loss, cost, injury or damage is caused by our negligence or wilful default. Without
limitation, this includes any loss or damage to property brought into or left at the
venue prior to, during or after your function and any loss or damage arising out of
the catering services or your equipment (or the equipment of your guests or any
other persons permitted entry into The Venue by you or someone on your behalf,
whether the damage or loss is suffered before during or after your function.
PRIVACY ACT 1993
You authorise us to make credit references and other enquiries as may be required for
the purpose of this Agreement and you authorise any person to disclose to us any
personal information for that purpose. You also authorise us to disclose personal
information about you to anyone that we may appoint, to collect an outstanding debt.
FORCE MAJEURE
Neither party shall be liable for any default due to any act of God, war, terrorism, strike,
lock out, industrial action, fire, flood, storm or other event beyond the control of either
party.
PARKING
We have onsite parking but do not accept liability for any damages or losses to any persons assets, this is solely down to the owners responsibility.
We reserve the right to secure the carpark after the end of service or at any point if required for security purposes.
The carpark will be open by the next day that we are open to the public.